FAQs About Using Zenefits Payroll With Time & Attendance

Hours entered by workers in Time & Attendance are added to the current run for their pay period.

1. Zenefits Payroll will generate a Preview run for the pay period when someone in the run clocks into Time and Attendance for the first time.
2. Changes to hours made during the period will automatically update in payroll until the end of the period. Hours cannot be directly entered in payroll until the period ends.
3. At noon on the day after the pay period ends, the Preview run will change to a Draft run. Hours in Draft runs can be edited.

Companies with Zenefits Payroll who also use (or plan to use) Time & Attendance must:

• Set up two schedules: one for hourly workers, and one for salaried workers, so that all types of workers have a schedule, even if their compensation type changes.
• Configure the hourly schedule to have seven days between the end of each pay period and its pay date. Here's an example of a weekly schedule.
  
  If you use Time & Attendance for your salaried non-exempt employees, your salary schedule must also have seven days between the end of each pay period and its pay date. 

When setting up an hourly schedule in Zenefits Payroll for those who use Time & Attendance, you must choose a First Pay Period that ends seven days before the First Check Date in order to leave enough time for you to approve hours before submitting payroll.

Hours for hourly workers who use Time & Attendance can't be directly added or edited in payroll until  12 PM on the day after the pay period's last day. Prior to this deadline, hours must be edited or added in Time & Attendance.

Any changes made in Time & Attendance while the pay period is open will automatically generate in your Zenefits Payroll run. The pay period will close in Time & Attendance at 12:00PM PST. After the pay period is closed, your Payroll run will become a draft and any updates need to be made directly in the Payroll app before approving your run. 

If your pay run does not move from Preview to Draft at 12:00PM PST the day after your pay period ends, contact Zenefits Customer Care. 

Here's how to set up a weekly pay schedule in Zenefits Payroll for hourly workers who use Time and Attendance.

1. Choose All Hourly & Salary Non-Exempt as the group who should have this schedule.
2. Select Every Week for Pay Frequency.
3. Select the Day of the Week Paid, e.g., Friday.

4. Set the weekend and holiday rule to tell Zenefits Payroll how to shift a pay date if it happens to fall on a weekend or holiday when banks are closed.

   • Choose Before to pay on the Friday before the weekend, or the day before the holiday.

   • Choose After to pay on the Monday after the weekend, or the day after the holiday.

5. Select a First Check Date from the list. Each available date will fall on the same day of the week paid, e.g., Friday.
6. Zenefits Payroll will automatically set the first pay period to end one week before the first check date. Simply choose this one.
7. Review the future pay periods and pay dates, and click Add to finish.

Once finished, make sure to also set up a pay schedule for salaried workers with the same or different pay frequency.

For more information on pay schedules, see our FAQs About Pay Schedules.

Here's an example of how to set up a twice-monthly pay schedule in Zenefits Payroll for hourly workers who use Time & Attendance.

1. Choose All Hourly as the group to whom Zenefits should assign this schedule.
2. Enter a custom name for the pay schedule. Otherwise, it will be listed as with the default name, e.g., "All Hourly Workers" on individual pages.
3. Select Twice a Month for Pay Frequency.
4. Select the Monthly Check Dates. Default dates are the 15th and last day of the month. Choose "Other" to select custom dates.

5. Set the weekend and holiday rule to tell Zenefits Payroll how to shift a pay date if it happens to fall on a weekend or holiday when banks are closed.

   • Choose Before to pay on the Friday before the weekend, or the day before the holiday.

   • Choose After to pay on the Monday after the weekend, or the day after the holiday.

6. Select a First Check Date from the list. Each available date will fall on the same day of the week paid, e.g., Friday.
7. From the list of First Pay Periods, choose the one that ends seven days before the date of the First Check Date. This should be the first one in the list.
8. Review the future pay periods and pay dates, and click Add to finish.

Here's how to set up a pay schedule in Zenefits Payroll for hourly workers who use Time and Attendance and are paid every other week.

1. Choose All Hourly as the group who should have this schedule.
2. Enter a custom name for the pay schedule. Otherwise, it will be listed as "All Hourly Workers" on individual pages.
3. Select Every Other Week for Pay Frequency.
4. Select the Day of the Week Paid, e.g., Friday.

5. Set the weekend and holiday rule to tell Zenefits Payroll how to shift a pay date if it happens to fall on a weekend or holiday when banks are closed.

   • Choose Before to pay on the Friday before the weekend, or the day before the holiday.

   • Choose After to pay on the Monday after the weekend, or the day after the holiday.

6. Select a First Check Date from the list. Each available date will fall on the same day of the week, e.g., Friday.
7. From the list of First Pay Periods, choose the one that ends seven days before the date of the First Check Date. This should be the first one in the list.
8. Review the future pay periods and pay dates, and click Add to finish.

Once finished, make sure to also set up a pay schedule for salaried workers with the same or different pay frequency.