Deductions for any benefits managed by Zenefits are automatically added to Zenefits Payroll. To add deductions for benefits managed outside of Zenefits to a Zenefits Payroll account, see this guide to adding deductions and contributions to Zenefits Payroll.
Follow these instructions to add garnishments in Zenefits Payroll, and keep the following in mind:
In Zenefits Payroll, an employee's pay template determines the recurring earnings, deductions, and contributions that they'll have in each pay run. Changes made to a pay template are effective in the next run, and will show up in all future runs.
An employee's paystub lists the details for earnings, deductions, and contributions in a single run. Changes made to an employee's paystub will override their pay template and show up once, in the next run. After that, the employee's earnings, deductions and contributions will revert to the values in the pay template.
If you're an administrator for a company that uses Zenefits Payroll, you can view historical paystubs for each worker, and download each paystub as a PDF. Paystubs for both active and terminated individuals can be accessed the same way.
Workers can download their own paystubs in their Paystub app on their dashboard.
No more wondering if it's pay day-- Zenefits Payroll notifies you through the app when you're paid! If you have the Zenefits app on your mobile device, you'll get a push notification on your pay date. Tap on the push notification to be taken straight to your pay stub.
Absolutely. If you've turned notifications on in the past but would like to turn them off moving forward, you can follow the directions below. If you've previously disabled notifications, then you won't receive pay day notifications.
You can update the bank account used to fund your Zenefits Payroll pay runs in your Company Profile app.
Go to the Payroll Bank Account section of the Billing & Payments tab and click Change.
You will then see a pop-up message with more information about the processing time for the change.
Please start this process at least 7 business days prior to your next payroll processing date.
Run payroll reports by selecting from the following available reports:
Zenefits Payroll uses the same HR departments as the rest of Zenefits. Workers can be assigned to multiple departments.
Learn how to reconcile payroll.
Payroll reconciliation is the process of comparing your internal accounting records (such as a company bank statement) against your pay run(s) to ensure accuracy. Reconciling will help to identify possible account errors or mismatches caused by possible credit(s) applied to payrun( s ) and/or the Level of Service of your Taxes.
To reconcile the amounts that Zenefits Payroll debited for the taxes and worker net pay (by Direct Deposit) in a particular payroll, the following reports payroll administrators can run to reconcile payroll:
- Net pay & any reimbursements for all workers paid by Direct Deposit
- All worker and employer taxes set to full service
Note: The debit amount reflected on the bank transaction detail report excludes any net pay for workers who are paid by check, and all deductions or contributions for ?workers'? benefits . Zenefits will also pull this amount in two separate debits: one for worker pay and one for all related payroll taxes that are set to full service.
Yes! You can set up Zenefits Payroll to automatically sync pay run information to QuickBooks Online and Xero, or export payroll report files and upload them to QuickBooks Desktop.
You can set up Zenefits Payroll to export payroll information using Inuit's IIF file format and upload these files to QuickBooks Desktop. Learn more.
IIF file export is not available for companies that do not have Zenefits Payroll.
If you are actively using Zenefits Payroll and would like to discontinue use, please contact Zenefits Customer Care for assistance.
If you need to cancel a direct deposit, cancel an entire pay run, or paid an employee the incorrect amount and need it corrected, please contact Support for further assistance.
You may also find more information about pay run reversals here.
Zenefits Payroll currently does not have functionality to automatically remove or add employees on leave of absence. In the meantime, you'll need to manually uncheck any employees on LOA in each run before you run payroll.
Here's how to prorate a salaried employee's paycheck. For hourly employees, just enter the number of hours worked.
Note that removing an employee from a run from doesn't affect future runs, so you'll need to do this each time you run payroll while the employee is still on LOA.
For more information on removing employees when running payroll, see this guide to running off-cycle payroll in Zenefits Payroll.
Before your company's account with Zenefits Payroll is terminated, you'll receive multiple messages regarding why and how the termination will take place. There are three reasons you may be terminated from Zenefits Payroll:
1. You stopped running payroll with us.
If we notice a long lapse without your company processing a pay run, we'll reach out and ask if you would like to cancel your account. Eventually, we will terminate your account for you.
2. Your company has gone out of business.
If your company goes out of business, we will terminate your account.
3. You have decided to leave Zenefits Payroll.
If for any reason you choose to leave Zenefits Payroll, we will terminate your account.
2019 Annual Changes | ||
---|---|---|
2019 | 2018 | |
Social Security Wage Base | $132,900 | $128,400 |
Employee Social Security Tax Rate | 6 .20% | 6 .20% |
Medicare Wage Base | None | None |
Medicare Tax Rate | 1 .45% | 1 .45% |
Additional Medicare Tax Rate on earnings in excess of $200, 000 | 0.9% | 0.9% |
Maximum Limitation for annual benefit under §415( b )( 1 )( A ) for defined benefit plans | $225, 000 | $220, 000 |
Maximum Contribution Limitation for defined contribution plans under §415( c )( 1 )( A ) | $56, 000 | $55, 000 |
§402( g )( 1 ) (applies to §401(k), and §408( k )( 6 ) salary reduction SEPs) | $19, 000 | $18,500 |
§403( b ); non-profit employers; taxsheltered annuities | $19, 000 | $18,500 |
§457; state & local governments; tax exempts | $19, 000 | $18,500 |
§408( p ); SIMPLE IRA plans | $13, 000 | $ 12 ,500 |
§401(k), §403( b ), §457, SEP Catch-up | $ 6 ,000 | $ 6 ,000 |
SIMPLE Catch-up | $ 3 ,000 | $ 3 ,000 |
Medical FSA Limit | $ 2 ,700 | $ 2 ,650 |
Business Mileage Rate | $ 0 .58/ mile | $ 0 .545/ mile |
Charitable Activity Mileage Rate | $ 0 .14/ mile | $ 0 .14/ mile |
Relocation Related Mileage Rate* | $ 0 .20/ mile * | $ 0 .18/ mile * |
Medical Related Mileage Rate | $ 0 .20/ mile | $ 0 .18/ mile |
Commuter Highway Vehicle Fringe Benefit Limits | $265/ month | $260/ month |
Transit Pass Qualified Fringe Benefit Limits | $265/ month | $260/ month |
Qualified Parking Qualified Fringe Benefit Limits | $265/ month | $260/ month |
Personal Use of a Company Vehicle Cents/Mile Rate | $ 0 .58/ mile | $ 0 .545/ mile |
Employer-Provided Adoption Assistance Dollar Limitation | $14,080 | $13,810 |
Qualified Small Employer HRA (Individual Family) | $ 5 ,150 | $ 5 ,050 |
Qualified Small Employer HRA (Individual Family) | $10,450 | $10,250 |
Learn about the different tips to avoid payroll and tax corrections.
To help you understand Zenefits Payroll, we ’ve put together key information containing important payroll and tax tips.
CONFIRM TAX INFORMATION
During your Zenefits journey, it is important to ensure your tax information is up to date. Below are some common mistakes and how to avoid them:
Learn how to handle payroll and tax issues.
The following information will assist administrators on how to handle some of the more uncommon payroll and tax issues. These videos walk through these items in more detail. Please note, most of these items have extra fees. Please reach out to customer care if you need assistance on any of these items.
When an employee states it is past the paydate and they haven’t received their check.
A method for companies to fund payroll. A reverse wire is initiated by the receiving bank rather than the sending bank. This allows businesses to run payroll with a 2-day processing time.
If you miss your company approval deadline for payroll, your check date will automatically move to the next day. If Zenefits is notified timely, the check date may be moved back to the original date.
If your company receives a tax notice, this video will review how you can potentially resolve yourself and the steps you can take to avoid getting notices.
A debit failure happens if Zenefits is unable to obtain the funds required to process your current payrun.
A stop payment is when you attempt to stop a payment from being deposited to an employee’s bank account.
A payroll reversal is the process of sending a request to a receiving bank to reverse and original direct deposit payment.
A 1099 correction could be needed if a company doesn’ t opt into Zenefits filing the 1099 on their behalf or if payments were incorrect or made outside of payroll.
A payroll correction may be needed if adjustment or correction needs to be made to an already paid out pay run for a prior quarter. Administrators can adjust previous pay runs (within the same quarter) by following these steps.
A tax setting correction is when a correction is needed to deposit schedules, tax rates and EIN information.
A form W-2 correction may be needed after W-2’ s are issued. Corrections can be related to SSN, earnings, work and home locations, pay types and deductions.
PAYROLL CORRECTION (OUTSIDE OF ZENEFITS)
This type of payroll correction if inaccurate information was uploaded during implementation or after implementation was completed.
A tax filing amendment is needed to correct a past filing due to incorrect earning amounts, work locations, home addresses, pay rates, and deductions.
Learn about the different tips for payroll.
The following payroll training will assist payroll administrators on how to reconcile payroll to ensure accuracy and reduce the need to corrections.
The all-in-one report lists all earnings, deductions, contributions and taxes by payroll run for the selected period.
The payroll detail report shows detailed payroll activity for employees including earnings, taxes, deductions and employer liabilities.
The W-2 preview will help you ensure a smooth year end processing. Admins can review and verify that the information is correct for their employees W-2s.
Allows payroll administrators to view changes that affect upcoming and past payrolls.
Review different pay type categories and how it impacts taxable earnings.
Review how an employees work location vs home address impacts taxation.
Review how to setup tax withholding exempt status for employees.
Review how the taxation of bonuses affects your employees’ pay.
Review how an employee’s leave of absence affects payroll.
Review how overtime exempt status affects pay schedules and pay runs.
Review how an employee termination affects payroll and how to manage final pay.
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