How does Zenefits calculate automatic reimbursements of employees for over-deductions?
An alternative to manually reimbursing over-deducted employees in payroll is to have Zenefits calculate and apply an adjustment schedule for "reverse" adjustments, which reduce the employee's deductions for one or more paychecks until the amount they would have been deducted (without the reduction) is equal to the amount they overpaid.
Zenefits can only schedule and push reverse adjustments for employees with future deductions that are greater than $0. Employees with no future deductions, such as those who've retroactively cancelled their benefits, must be reimbursed manually in payroll.
Examples
An employee with a normal semi-monthly deduction of $100 ($200 monthly) was over-deducted $120 for the previous month. Their deductions will be reduced over two paychecks before returning to normal.
| Deductions | Remaining Overpayment | |
| $120 | ||
| 1st paycheck | $0 ($100 - 100) | $20 |
| 2nd paycheck | $80 ($100 - 20) | $0 |
| Total: | $80 |
An employee with a normal weekly deduction amount of $80 ($320 monthly) was over-deducted by $180 for the previous month. Their deductions will be reduced over four paychecks before returning to normal.
| Deductions | Remaining Overpayment | |
| $180 | ||
| 1st paycheck | $0 ($80 - 80) | $100 |
| 2nd paycheck | $0 ($80 - 80) | $20 |
| 3rd paycheck | $60 ($80 - 20) | $0 |
| 4th paycheck | $80 | |
| Total: | $120 |
An employee with a normal bi-weekly deduction amount of $100 ($200 monthly) was over-deducted by $350 for the previous month. Their deductions will be reduced over four paychecks which normally have deductions.
| Deductions | Remaining Overpayment | |
| $350 | ||
| 1st paycheck | $0 ($100 - 100) | $250 |
| 2nd paycheck | $0 ($100 - 100) | $150 |
| 3rd paycheck | $0 ($100 - 100) | $50 |
| 4th paycheck | $50 ($100 - 50) | $0 |
| Total: | $50 |