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FAQs About Electronic ACA Form Filing

Once you complete the ACA form generation process and select Yes for the e-filing option, Zenefits will automatically begin e-filing your forms with the IRS. The administrator will receive an email stating that the forms are being processed and you can visit your ACA filing page to see the current status of your filing.

A Transmitter Control Code (TCC) is a code needed to e-file 1094-C and 1095-C forms with the IRS.

If Zenefits is e-filing your 1094-C and 1095-C documents, you don't need a TCC since we will use Zenefits' TCC during the process. Please note, we are unable to provide this TCC directly to clients.

If your company is e-filing on your own, you will need a TCC. The instructions are available through the IRS here.

Zenefits will email you to inform you of the status of your filing. Once your ACA filing has been accepted by the IRS, you will receive an update via email, and your ACA filing page will show that your filing was accepted.

If a return is not accepted due to error, Zenefits will inform you of the issue via email, and let you know how to correct your return. You will then be able to re-submit your filing through Zenefits.

If your ACA filing is not accepted due to errors during the filing process, you will receive an email from Zenefits stating that corrections are required. Next, you will need to log into Zenefits, select the ACA Filing tab, make any needed corrections, and resubmit the filing. The mostly common error is an incorrect business name control code or individual name control code. Click here for instructions on fixing errors in either type of control code.

In the event of a less common error, you may receive an email from your Zenefits Account Manager, so that you can appropriately troubleshoot the issue at hand.

If you're required to pay any ACA penalties, the IRS will contact you via the HR contact name and information you have provided to inform you of your liability and how to assess payment.

For more information about this process, visit the IRS section on the ACA, located here.

Letter 226-J - Employer Shared Responsibility Payment Letter

The IRS began sending out notices to Applicable Large Employers if they were determined to owe an Employer Shared Responsibility Payment (ESRP) based on their Affordable Care Act filings. Employers owe a ESRP if:

  • The company did not offer minimum essential coverage (MEC) to at least X% of its full-time employees (and their dependents) and at least one of its full-time employees was certified as being allowed the Premium Tax Credit (PTC); or?
  • You offered EC to at least X% of your full-time employees (and their dependents), but at least one of your full-time employees was certified as being allowed the PTC (because the coverage was unaffordable or did not provide minimum value, or the full-time employee was not offered coverage).?

The letter outlines instructions on how to handle if the company agrees or disagrees with the ESRP. If the company is in agreement, there will be instructions on how to make the payment. If the company does not agree, an appeal process is outlined. 

Zenefits will not assist clients with handling communication with the IRS in relation to this letter. The company is responsible for completing the appeals process and/or paying the ESRP. For guidance on how to proceed, please contact legal counsel or a tax advisor. Companies can also contact the IRS directly with questions here.

Zenefits is happy to provide medical offer of coverage and enrollment information, if we have access to it, for your appeal process as needed. Please reach out to our Support team with the information required.

For additional details regarding Letter 226-J, check out the IRS’s site here. 
Guidance on what Employer Shared Responsibility Penalties are can be found in our Help Center here.

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