If you see Business Name, EIN, and Control Code when you click Fix Errors on the ACA Filing page, this is because the Business Control Code that is on file with the IRS is different from the one in Zenefits. Click Edit and follow these instructions to fix it.
The IRS uses the legal name that you entered on Form SS-4, Application for Employer Identification Number to generate the four character Business Control Code. If the name you entered in Zenefits is not the same as the one on Form SS-4, the control code in Zenefits won't match up to the one on file with the IRS. Review your company's name on the form along with your business's EIN and verify the information is correct.
You can determine your business control code using the first four characters of your legal name (as it's listed on Form SS-4). The code can contain only letters, numbers, ampersands ("&"), or hyphens ("-").
Administrators can fix these errors directly in Zenefits by clicking the Fix Errors button under the Filing tab. Zenefits will submit the corrected information to the IRS.
If your company has questions about your correct business name or EIN, please call the IRS Business Number at (800) 829-4933. For general questions about the error codes, please call the IRS e-Help Desk at (866) 937-4130 (choose option 3) for assistance.
Learn more about business name control codes, and see these IRS instructions to learn more about creating control codes. If you need to fix your employees' individual name control codes, see these instructions.
If you see one or more employee's names when you click Fix Errors on the ACA Filing page, this is because the Individual Name Control Code that is on file with the IRS for these employees is different from the one in Zenefits.
The IRS uses the legal surname associated with an employee's SSN or Individual Taxpayer Identification Number (ITIN) to generate the four character individual name control code. Zenefits generates this code using the name that an employee enters into Zenefits. If the names in both places don't match up, the control code in Zenefits won't match up to the one on file with the IRS. To determine this information, the IRS uses the name and Social Security Number that is registered with the Social Security Administration.
You can determine your employee's individual control code using the first four characters of their legal last name. The code can contain only letters, numbers, ampersands ("&"), or hyphens ("-").
Administrators can fix these errors directly in Zenefits by clicking the Fix Errors button under the Filing tab. Zenefits will submit the corrected information to the IRS.
You'll want to either speak with the employee or view their Social Security card to ensure both their name and Social Security Number in Zenefits matches the information on their card. This step does not need to be completed with terminated employees.
For general questions about the error codes, please call the IRS e-Help Desk at (866) 937-4130 (choose option 3) for assistance.
Learn more about individual name control codes, and see these instructions to learn more about creating control codes. If you need to fix your business name control codes, see these instructions.
If your company is alerted by Zenefits that the IRS found errors with your filing, your company must do its due diligence to resolve those errors. Please see these pages on Fixing Business Control Code and Fixing Individual Control Code for information on how to resolve filing errors.
If the instructions linked above do not resolve the issue, there is no further action to take. Do not click the Send to IRS button. Clicking this button will cause the IRS to send another Accepted with Errors response and start the notification process over again. Leave the information as-is and your existing submission will be accepted by the IRS.
Keep in mind, if your company is unable to resolve the issue you should be prepared to show the IRS which steps you have taken to correct the filing error and document why these updates weren't made. The IRS will want to make sure that your company took any and all actions to correct the errors before moving forward.
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