Employees on a bi-weekly schedule are paid every two weeks on the same day of the week. Most most months will have two pay dates, but some months will have three.
Employees on a semi-monthly schedule are paid twice a month. These employees receive two paychecks a month.
A pay date -- the day on which workers are paid (paper checks are printed or direct deposit payments post to accounts) -- occurs after the payroll run date, which is the day on which an administrator runs payroll.
For example, if an administrator has a payroll run date of Monday, November 12, the pay date would be Friday, November 16 (assuming they have a 4-day block period).
First things first, you'll need to know if your company is on a 4 day or 2 day block period. This will be displayed on a banner on the Settings tab of your Payroll app.
Once you know your block period, or payroll processing time, you can determine when your payroll run date will need to be in order to have your desired pay date. This will also be displayed in calendar format on the Overview page of the Payroll app.
So your payroll run date will be (at minimum) 2 or 4 business days prior to your pay date.
For bi-weekly, semi-monthly, and monthly payroll, the normally scheduled pay date may fall on a weekend or a bank holiday. For weekly payroll, the normally scheduled pay date may fall on a bank holiday.
When this occurs, the weekend rule can shift the pay date to either the Friday before or the Monday after the weekend. Any pay schedule set up in Zenefits must include your weekend rule.
Companies who have hourly employees often choose a pay date that falls after a pay period ends in order to collect and approve hours for each employee and run payroll in time for the payroll due date.
Because many payroll providers require administrators to run payroll four business days before check date, many companies plan at least a week between the last day in each pay period and the check date for that period. These companies pay their employees for work performed in the previous week.
If you are using Zenefits Payroll and Time & Attendance, you must have at least seven days between the end of the pay period and your check date.
Please contact Zenefits Customer Care to make changes to a current pay schedule or move people from one schedule to another. Provide the following information, as applicable:
If you're using Zenefits Pay Connect, simply update in your payroll system, and Zenefits will detect the change and carry it over to Zenefits.
In Zenefits Payroll, an employee's compensation type determines which pay schedule they have. If you have two pay schedules and want to move an employee between schedules, just update their compensation type (e.g., salary to hourly, or hourly to salary), and give the change an effective date.
These steps will only apply to companies who are using Zenefits Payroll to pay their contractors, not through the Zenefits Contractors app.
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