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Terminated Employees & Form W-2

Terminated employees with a Zenefits account

If you are terminated from your company, you will still be able to log in to Zenefits and access your W-2. To find and download your W-2, follow these instructions:

  1. Log in to your Zenefits account. After termination, you are still able to access your account. If you previously logged in with a work related email, this will have changed to the personal email you used during the registration process. 
  2. Navigate to your Personal Information app.
  3. Click on the Documents tab on the left.
  4. Scroll to the Payroll section to view and download your W-2.

Please note: If you believe there is incorrect information on your W-2, you will need to reach out to your prior company administrator for clarification. If you are having difficulty accessing your account, please contact us for further assistance and we'll be happy to help.

Terminated employees not recorded in Zenefits

Administrators of companies who are using Zenefits Payroll as their payroll provider but have employees who were terminated prior to implementation with Zenefits will need to provide the W-2s to these individuals outside of the Zenefits system.

During the registration process, Zenefits users agree to accept electronic versions of forms such as the  W-2. Since an employee who was terminated prior to registering their account did not sign this agreement, they will not be able to access their  W-2  form via Zenefits.

Alternatively, you are able to take the steps below.
  1. Log in to your Zenefits administrator account.
  2. Navigate to the Documents app.
  3. Select to download  Form  W-2  for the selected individual.
  4. Print and mail the  W-2  to the terminated employee.

Terminated employees without registered Zenefits accounts

If you are terminated from your company, you will still be able to use Zenefits to access your  W-2. To find and download your  W-2, follow these instructions:

  1. Reach out to your previous administrator to obtain a registration link.
    If you are an admin wanting to send a registration link to a terminated individual, follow the steps on this page.
  2. Once you register your Zenefits account, you can navigate to the Personal Information app.
  3. Click the Documents tab on the left.
  4. Scroll to the Payroll section to view and download your  W-2.

Please note: If you believe there is incorrect information on your  W-2, you will need to reach out to your prior company administrator for clarification. If you are having difficulty accessing your account, please contact us for further assistance and we'll be happy to help.

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